Data protection in schools could not be more important. Schools collect a lot of information (or "data") from parents and will need to provide transparency about how this information will be used. You must also collect consent from parents for you to store their data.
As technology improves and the world of education moves increasingly online, data protection is a must. If you email parents concerning your child's grades, parents evenings, school trips and exams, you will need to explain exactly how you plan to use this information.
If you fail to do this, you will be breaking GDPR and could face a penalty.
To ensure compliance, it's important to keep up with current regulations. GDPR sets out seven key principles that your school must follow:
These seven principles are vital to your approach to processing personal data from parents and children, and you should display them in your school privacy notices.
Your school must display data privacy notices on all enrollment documentation when a child starts school. You should also display a clear privacy notice on your website. It's a good idea to send a digital privacy notice to all parents at the beginning of each school year.
To comply with data protection laws, you should include the following in your privacy documents:
Here are some tips to ensure your school complies with data protection regulations:
If you plan to take photos in school, you will need expressed consent from parents to use these photos on your website, social media, or any other physical or digital school materials. At the start of each year, parents should sign a consent form to detail if and how their child's photo is allowed to be used. You must make sure you abide by these regulations at all times.
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